Letter AI's call recorder sends an AI note-taker that joins scheduled video meetings (Zoom, Google Meet, Microsoft Teams) to capture a recording and transcript. To support participant notice and consent, the recorder offers two disclosure methods. Each can be turned on or off independently by the user.
Option 1 — Pre-call email notice (turned on by default)
An automated email is sent to all attendees on the calendar invite, approximately 15 minutes before the meeting starts.
It is sent once per meeting and only when the recorder is scheduled to attend.
Option 2 — In-meeting audio notice
When recording begins, the bot plays an audible spoken notice into the meeting, and replays it whenever a new participant joins — so late arrivals are also notified.
Current spoken wording: "This meeting is being recorded."
Administrative Control
Both options are configured at the organization level by an admin (Settings → Integrations → Call Recorders → Meeting Bot Recorder) and apply to every recorded call for that organization.
They are separate toggles, so an user can run either, both, or neither.
Separately, each individual user must opt in before the recorder will join their own calendar meetings by (Settings → Integrations → Data Sources → Google Calendar)
